Barton Creek West Barracudas

Our current board members are listed below. The Board is responsible for the planning, organization, and operation of the Barracudas, and each member owns a particular area of team operations. If you have a question about one of the areas below, feel free to reach out to that board member directly — or email [email protected] and we'll route it to the right person. Looking for our meet-day volunteer leads? See the Volunteer Leads page.

• Catherine Bedell, President
  • 2022–present (President 2025–present)
• Crystal Smith, Treasurer & President Emeritus
  • 2022–present (President 2024–2025)
• Richard Heller, President Emeritus
  • 2020–present (President 2021–2023)
• Brian Klaas, Director
  • Co-League Rep, Co-Computers, Co-Webpage
  • 2014–present
• Abby Chalmers, Director
  • 2024–present
• Stephanie Coultas, Director
  • 2025–present
• Jeff Beauregard, Director
  • 2026–present

Overview

The BCW Barracudas Board of Directors is a group of volunteers responsible for setting the direction of the swim team and executing all the basics that keep the team running.

From November until practice starts in April, the board meets about once a month to plan the season — the goal is short meetings (an hour or less), typically via Zoom, to make key decisions, divide tasks, and track progress. Meetings pick up around March for registration. Once the season begins, the board meets regularly through season's end, typically at the pool during practice or briefly after each meet.

The board consists of approximately 5–7 members, the majority from Barton Creek West.

Time Expectations

• Attend roughly one meeting per month from November until practice starts in April — more during March (registration) — then regular check-ins through the end of the season.
• Attend and work all swim meets (or find and train a substitute for the few you miss).
• Additional time depending on role — a few hours a month in the off-season (choosing suits, shirts, and merchandise; tax forms for the Treasurer), and during the season, planning meets and handling issues as they come up.
• The League Representative also attends a monthly league meeting (about 1.5 hours), October through March — note this starts a month before the board's own meeting schedule — plus tasks assigned at the league level.

Board Offices

The following offices must be held by a board member. A board member may hold multiple roles.

• President — schedules meetings, sets direction
• Treasurer — team finances, including some year-round paperwork
• Secretary — documents meeting minutes
• League Representative — our voice at the league (on many teams this is the President; see time note above)

Operational Areas

Starting with the 2027 season, every operational area has a board sponsor — a board member who owns that area and supports its volunteer lead. Some areas are run directly by a board member; others are run by a Volunteer Lead with their board sponsor as backup and point of contact. Board members often serve as leads themselves.

• Computers — Web Content — registration process, site content, and general information
• Computers — Meet Signup — swimmer signup for each meet and entry files for both home and away meets
• Computers — Meet Execution — build the meets from online signup, run the timing system poolside, and produce results
• Concessions ($$ involved)
• Merchandise ($$ involved)
• Volunteer Coordinator
• Photography (coordinate/hire)
• Age Group Parent coordination & training
• Ready Bench coordination & training
• Stroke Judge coordination
• Set Up / Take Down coordination
• Ribbons
• Team Event / Social Coordinator
• Swim suit selection (every other year)

Can't commit to a board seat? Leading one of these areas is the next most valuable thing you can do for the team — and you'll always have a board sponsor behind you.

Why do it?

Beyond the satisfaction of keeping a fun, developmental activity running for the neighborhood kids: board members receive a registration discount, register early with first pick of volunteer jobs, and their swimmers are prioritized for a spot on the team.